Privacy Policy

Last updated: August 2026

At Holly Hambling Photography, I take your privacy seriously and want you to feel confident about how your personal information is collected, used and protected.

This Privacy Policy explains what information I may collect when you visit this website, make an enquiry, book photography services or otherwise interact with Holly Hambling Photography, and how that information is handled.

For the purposes of UK data protection law, Holly Hambling Photography Ltd is the data controller for the personal information described in this policy.

If you have any questions about this policy or how your information is used, you can contact me at:

Holly Hambling Photography Ltd
Halesworth, Suffolk, UK
Email: hollyhamblingphotography@gmail.com

Information I may collect
Depending on how you interact with Holly Hambling Photography, I may collect information including:

  • your name;

  • email address;

  • telephone number;

  • postal or billing address;

  • wedding date, venue and other information about your wedding or photography booking;

  • information you provide through enquiry forms, questionnaires, contracts or correspondence;

  • payment and transaction information;

  • information required for invoicing, accounting and tax purposes;

  • photographs and other content created as part of providing photography services;

  • information about how you use this website, such as pages visited, device/browser information and general website usage data.

Please only provide personal information about other people where you are entitled to do so.

How I collect your information


  • may collect personal information when you:
    submit an enquiry through my website;

  • contact me by email, telephone or social media;

  • book my photography services;

  • complete a contract or questionnaire;

  • make a payment;

  • use or order through an online photography gallery;

  • communicate with me before, during or after your wedding or photography session;

  • visit and use this website.

Some technical information may also be collected automatically through website technologies such as cookies and analytics.
How I use your information
I use personal information where necessary to run Holly Hambling Photography and provide my services. This may include:

  • responding to enquiries;

  • preparing quotations and arranging bookings;

  • managing contracts and client communications;

  • planning and providing photography services;

  • delivering photographs and online galleries;

  • processing payments;

  • fulfilling print or product orders;

  • maintaining business and financial records;

  • complying with accounting, tax and other legal obligations;

  • maintaining the security and functionality of my website and business systems;

  • understanding how visitors use my website and improving the website and services I offer;

  • establishing, exercising or defending legal claims where necessary.

I will only use your information for purposes that are compatible with the reason it was originally collected, unless I am legally permitted or required to use it for another purpose.
Lawful bases for using your information
UK data protection law requires me to have a lawful basis for processing personal information. Depending on the circumstances, I may rely on:

Contract — where processing your information is necessary to take steps at your request before entering into a contract or to fulfil my photography contract with you.

Legitimate interests — where processing is reasonably necessary for the operation, administration, security and development of Holly Hambling Photography, provided those interests are not overridden by your rights and interests. This may include responding to enquiries, maintaining appropriate business records and improving my services.

Legal obligation — where I need to retain or process information to comply with legal requirements, including tax and accounting obligations.

Consent — where I have specifically asked for your consent for a particular use of your information. Where processing relies on consent, you can withdraw that consent at any time.

The lawful basis can affect which data-protection rights apply in a particular situation.

Photography and images

As a photography business, photographs are naturally a fundamental part of the service I provide.

Images created as part of your booking will be processed as necessary to provide the photography services agreed with you, including editing, storage, gallery delivery and creation of any photographic products you order.

Where photographs are used for other purposes — for example on my website, portfolio, blog, social media or marketing — this will be handled in accordance with applicable data-protection law and the terms agreed with you.

Please refer to your photography contract for the specific terms that apply to your booking and the use of your photographs.

Service providers

I use trusted third-party services to help operate Holly Hambling Photography and provide my services.

These currently include:
Squarespace — website hosting, website functionality and analytics integration.

Studio Ninja — enquiry and client relationship management, including contracts, questionnaires, workflows and client communications.

Pic-Time — online photography galleries, image delivery and print/product ordering.

Stripe — secure payment processing.

QuickBooks — accounting, bookkeeping and financial record keeping.

Google Analytics — website analytics, helping me understand how visitors use my website.

These providers may process personal information on my behalf or, in some circumstances, act as independent data controllers for particular processing activities.

I may also share information with professional advisers, accountants, insurers, legal advisers, regulatory authorities or other organisations where reasonably necessary or legally required.

I do not sell your personal information.

International transfers

Some of the technology providers I use operate internationally and information may therefore be processed or stored outside the UK.

Where personal information is subject to a restricted international transfer, appropriate protections must be used in accordance with UK data-protection law. Depending on the circumstances, these may include UK adequacy regulations or appropriate contractual safeguards.

You can contact me if you would like further information about the safeguards relevant to your personal information.

The ICO's current guidance requires organisations to consider whether a restricted transfer is taking place and, where necessary, ensure appropriate safeguards are in place.

Cookies and website analytics

This website uses cookies and similar technologies.

Some cookies are essential for the website to operate correctly. Others are optional and help me understand how visitors use the website.

I use Google Analytics to collect information about website usage, such as which pages are visited and how visitors interact with the site. This information helps me understand how the website is performing and where it could be improved.

Non-essential cookies are restricted unless you make an appropriate choice through the website's cookie controls.

When you visit the website, you can:

Accept all cookies
Decline optional cookies
Manage your cookie preferences

You can change your cookie preferences later using the cookie settings available on the website.

The ICO's current guidance covers cookies and similar storage/access technologies and emphasises giving users meaningful control over their use.

Marketing

I will only send electronic direct marketing where I have an appropriate lawful basis to do so and will respect any marketing preferences you have provided.

You can unsubscribe from marketing communications or ask me to stop contacting you for marketing purposes at any time by emailing hollyhamblingphotography@gmail.com or using any unsubscribe option provided.

Service-related communications about an enquiry, booking, contract, gallery, payment or order are not marketing communications and may still be sent where necessary.

How long I keep your information

I will only keep personal information for as long as reasonably necessary for the purpose for which it was collected, including providing photography services and meeting legal, accounting, tax, insurance and contractual requirements.

Different types of information may therefore be retained for different periods.

When deciding how long information should be kept, I consider the nature of the information, why it is needed, applicable legal or contractual requirements and whether it may reasonably be required to establish, exercise or defend legal claims.

When information is no longer required, it will be securely deleted, anonymised or otherwise disposed of where appropriate.

The ICO requires privacy notices to state either the relevant retention periods or the criteria used to determine them.

Keeping your information secure

I take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

I also use reputable third-party service providers and take reasonable steps to ensure that information is handled appropriately.

However, no internet-based service or electronic storage system can be guaranteed to be completely secure.

Links to other websites

This website may contain links to other websites, including wedding venues, suppliers and social-media platforms.

Once you leave this website, the privacy practices of those third parties are governed by their own privacy policies. Holly Hambling Photography is not responsible for the privacy practices or content of third-party websites.

Your data protection rights

Depending on the circumstances and the lawful basis being relied upon, UK data-protection law may give you rights including:

  • the right to be informed about how your personal information is used;

  • the right to request access to personal information held about you;

  • the right to ask for inaccurate information to be corrected;

  • the right to request deletion of your information in certain circumstances;

  • the right to request restriction of processing in certain circumstances;

  • the right to object to certain processing;

  • the right to data portability in certain circumstances;

  • the right to withdraw consent at any time where consent is the lawful basis for processing.

These rights are not absolute and may not apply in every situation.

You also have the right to object to processing based on legitimate interests and to object to the use of your personal information for direct marketing.

To exercise any of these rights, please contact:

hollyhamblingphotography@gmail.com

There is normally no charge for exercising your data-protection rights, although the law permits fees or refusal in certain limited circumstances.

The ICO requires organisations to explain the applicable rights and specifically bring the right to object to people's attention.

Complaints

If you have concerns about how I have handled your personal information, please contact me first so that I have the opportunity to look into the issue.

You also have the right to make a complaint to the UK's data-protection regulator, the Information Commissioner's Office (ICO).

Information Commissioner's Office

Changes to this Privacy Policy

I may update this Privacy Policy from time to time to reflect changes to my business, the services I use or applicable law.

The latest version will always be available on this website, with the date of the most recent update shown at the top.